Teleflex Jobs

Executive Assistant - Vascular

Date: Jun 12, 2024

Location: Morrisville, NC, US

Company: Teleflex

Expected Travel : Up to 10%

Requisition ID :10491

About Teleflex Incorporated

As a global provider of medical technologies, Teleflex is driven by our purpose to improve the health and quality of people’s lives. Through our vision to become the most trusted partner in healthcare, we offer a diverse portfolio with solutions in the therapy areas of anesthesia, emergency medicine, interventional cardiology and radiology, surgical, vascular access, and urology. We believe that the potential of great people, purpose-driven innovation, and world-class products can shape the future direction of healthcare.

Teleflex is the home of Arrow™, Barrigel™, Deknatel™, QuikClot™, LMA™, Pilling™, Rüsch™, UroLift™ and Weck™ – trusted brands united by a common sense of purpose.

At Teleflex, we are empowering the future of healthcare. For more information, please visit teleflex.com.

Vascular Access – Built on a history of innovation, our Arrow® brand of technically advanced vascular access devices are renowned throughout the world. Many of our vascular access products have antimicrobial and antithrombogenic protection designed to reduce vascular-related complications and include long and short dwell central venous catheters (CVC), sheath introducers, arterial lines, peripherally inserted central catheters (PICC), as well as specialty devicesand an advanced vascular positioning system to facilitate precise placement of a PICC or CVC near the heart. Join a dynamic, growing team that offers healthcare providers an array of medical technology solutions that make a difference in patients’ lives.

Position Summary

The Executive Assistant will provide high-level administrative support to the President & General Manager of the Vascular Business Unit. The successful Executive Assistant will assist in the management of Vascular communications, executive calendar management, email management, functional meeting and event planning, and travel arrangements both domestic and international. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Principal Responsibilities

• You will showcase your world-class relationship skills as you interact with both internal and external stakeholders and exercise your aptitude for strategy as a trusted advisor and administrator to the President & General Manager, Vascular.

• Own calendaring, scheduling, basic correspondence, functional event planning, organizing multi-site meetings and staff meetings, including meeting minutes and preparation of materials.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of organizational objectives.

• Email management, communication through writing and editing emails, drafting documents and preparing communications on behalf of the Corporate Vice President & President, Global Commercial, the President of the Americas.

• Maintain action items for leadership team meetings, ensure deadlines are met and maintain comprehensive and accurate records, documents, and reports.

• Act as a liaison between leadership and their direct reports to share information, instructions, and assignments; and follow up on status of assignments to leadership team members or other stakeholders

• Manage domestic and foreign travel arrangements, prepare itineraries, prepare and compile travel vouchers, and maintain all travel records.

• Handle basic administrative tasks such as invoices, expense reports, and PTO approvals on behalf of the President & General Manager, Vascular.

• Create/process documents, spreadsheets and reports by collecting and analyzing information maintaining confidentiality at all times.

Education / Experience Requirements

• Bachelor’s degree preferred.

• 5+ years of related experience required in an executive assistant role.

• Administrative certification such as PACE or CAP preferred.

Specialized Skills / Other Requirements

• Excellent communication skills (interpersonal, verbal, and written).

• Ability to understand the importance of and maintain highly confidential information.

• Expert knowledge of Microsoft Office and Adobe Acrobat with an emphasis on Excel, Outlook and PowerPoint.

• Ability to maintain composure during stressful situations.

• Ability to efficiently handle multiple tasks requiring a high degree of attention to detail.

• Ability to perform duties with initiative and exercise sound judgment.

• Ability to recognize problems, make recommendations and in some cases, independently resolve and implement solutions.

TRAVEL REQUIRED: Minimal travel required. No more than 10%.

#LI-GL1

Teleflex, Inc. is an affirmative action & equal opportunity employer. D/V/M/F. Applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact us at: 877-880-8588 or Talent@Teleflex.com.

Teleflex, the Teleflex logo, Arrow, Deknatel, Hudson RCI, LMA, Pilling, Rüsch, UroLift and Weck are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.